22 tips for increased productivity in hybrid work models

Published: February 22, 2022

“The future is hybrid!” The majority of employees want to work in a hybrid work model in the future.
In addition to numerous advantages, some challenges must also be overcome.
We give you 22 tips to ensure greater productivity for your employees in the hybrid working world.

Equipping work areas

The right office, home office and remote work equipment lays the foundation for your teams to be able to work productively from anywhere. On the one hand, this includes modern technology, without which digital collaboration is not possible. On the other hand, all work areas must also be equipped with suitable office furniture .

1. Digital office equipment

Equip the office with modern technology such as video conferencing solutions & smartboards so that on-site teams can easily communicate with colleagues outside the office at any time.

2. Place of creative exchange

Create optimally equipped creative zones in the office to enable your teams to work together on project planning, creative exchange or brainstorming. For example, you can provide comfortable armchairs & sofas or acoustic furniture and add smartboards and whiteboards.

3. Places of concentration

Make sure that your employees also have a suitable place to concentrate on their work in the office by providing retreats and quiet zones. One practical option for this are phone booths and meeting boothswhich can also be used as an additional meeting option.

4. Professional workplaces in the office & home office

In order to be productive when working from home, you should provide your employees with an ergonomic workstation with a professional office desk and office chair in addition to the office.

5. Mobile devices for your teams

Equip your colleagues with powerful and easy-to-transport devices such as laptops, smartphones and tablets so that they can work productively from anywhere and always have access to important documents.

6. Equipment for digital meetings

Provide high-quality headsets and webcams for the home office workstation to guarantee the best image and sound quality in your digital meetings.

Software solutions

Only with the help of various software solutions is it possible for you and your teams to communicate and collaborate efficiently in a hybrid working model.

7. Cloud solutions for shared documents

Cloud solutions such as Google Drive or Microsoft OneDrive make documents accessible to every employee, no matter where they are, and teams can work on them simultaneously.

8. Use video conferencing solutions

The use of modern software solutions such as Zoom or MS Teams with video function ensures that the interpersonal level is not neglected, which leads to a better meeting experience for everyone involved.

9. Use collaboration tools

Digital solutions like Slack or MS Teams offer numerous functions for communicating and exchanging data with colleagues, thereby simplifying collaboration across distributed teams.

10. Manage projects digitally

Tools such as Trello, Asana or Confluence support your teams in project management. They can be accessed online at any time and provide an overview of important milestones and the current status of to-dos.

11. Centrally provide important information

Create a wiki or company intranet to make important internal information and collected knowledge available to all employees from anywhere.

12. Uncomplicated equipment for your employees

Use lendisOS to optimally equip your employees with just a few clicks - whether in the office, home office or for remote work. You always keep track of orders and your entire inventory, while Lendis takes care of delivery, assembly and device setup.

13. Mobile Device Management for device administration

With modern MDM solutions, you can centrally manage the laptops, smartphones and tablets in your company. Without having to pick up the devices, you can install updates, adjust security settings and make many other settings.

Processes & Organization

14. Scope for employee decision-making

Give your employees the freedom to decide for themselves when and where they do their work. This enables you to facilitate efficient work that meets the individual needs of your employees.

15. Define processes and guidelines

Ensure clearly defined processes in the company, such as for which purposes and which communication channels are used. This saves time and prevents misunderstandings.

16. Transparent communication

Make sure that all employees, regardless of whether they work in the office or remotely, receive all important information and are aware of the latest developments.

17. Coordinate working hours

Especially when employees work in different time zones, it is recommended to coordinate working hours within a team so that the response time for queries is kept as short as possible.

18. Regular meeting appointments

Arrange fixed, recurring meetings to discuss the current status of tasks and projects and clarify any queries.

19. Training in the use of digital tools

Provide training to ensure that every employee is confident in using the tools used in the company.

20. Productivity metrics

In the hybrid working world, hours worked are becoming less important. Consider with your team which KPIs are more suitable for measuring and optimizing productivity.

21. Strengthen team cohesion

Team spirit and cohesion are important for motivation. Promote a sense of togetherness through virtual team events or coffee breaks between individual employees.

22. Adapt onboarding process

Adapt your onboarding processes to the conditions of the hybrid working world and ensure that new employees are motivated and productive right from the start.

Eric Grieben

Here, Eric Grieben, Chief Operating Officer (COO) at Lendis, writes. Eric is responsible for the heart of Lendis. With his team, he ensures the smooth running of the entire logistics and ensures the high service quality for our customers. In his articles, he shares his knowledge to equip working environments and employees for maximum productivity.