IT equipment in the company - The complete guide
IT equipment in the company: How to organize hardware, security & processes
From selection to management and return - this guide will help you to make your company's IT equipment efficient, secure and sustainable.
👉 Start with the basics or discover individual topics relating to procurement, management, strategy and return.
Why IT equipment needs to be thought through strategically today
Whether laptop, smartphone or accessory - IT hardware is no longer a "nice-to-have", but a strategic asset. Modern workplaces need flexible, high-performance and securely managed devices. At the same time, requirements are increasing:
- Teams work hybrid or remotely
- Devices must be managed in a secure, GDPR-compliant and scalable manner
- IT costs and sustainability come more into focus
But this is precisely where the challenge lies: How do you maintain an overview? How do you organize IT equipment efficiently and future-proof - without exploding effort and costs?
This guide provides you with the answers
It is aimed at anyone who is responsible for IT hardware, processes or budgets in their company - from office managers and IT admins to decision-makers in HR and operations.
All about IT equipment in the company
Typical challenges with IT equipment
- Confusing device fleets: Who has which device when - and where is it at the moment?
- Time-consuming processes: On-/Offboarding, manual provision, return
- Security risks: Devices without centralized management or protection
- Lack of strategy: buying, leasing, renting - what actually makes sense?
- Sustainability as a side issue: IT in particular offers great potential
How to use the guide
To make it easier for you to find your way around, this guide is divided into four clearly structured subject areas. Each section is easy to understand on its own, but together they form a holistic system for your IT equipment.
🟠 1. procurement & financing
How much IT does your company need - and what kind? Whether buying, leasing or device-as-a-service: Here you can find out how to correctly determine your requirements, find the right form of financing and prevent typical procurement mistakes.
➡️ Go to topic: Procurement & Financing
🔐 2. administration & security
Your company is growing and so is your device fleet. We show you how IT devices can be efficiently managed, secured and centrally controlled with tools such as Mobile Device Management (MDM). GDPR included.
➡️ Go to topic: Management & security of IT equipment
🧠 3. strategy & processes
Processes such as IT onboarding, asset tracking and automation don't have to be complicated. Here you will learn how to think systematically and scalably - from IT lifecycle management to governance.
➡️ Go to the topic: Strategy & Processes
🌱 4. return & sustainability
What happens to old devices? How does the return process work for rental models? And how can you make your IT more sustainable? From data erasure to remarketing and refurbishment, you'll find answers and best practices here.
➡️ Go to the topic: Return & Sustainability (Coming soon)
What you take away from the guide
✅ Specific recommendations for action for every phase of IT equipment
✅ Overview of tools, processes & providers
✅ Decision-making aids for budget planning, security & IT organization
✅ Practical examples & checklists
✅ Relevant downloads, templates and definitions of terms
Who this guide is for
This guide is aimed at you if you...
- ... organize or provide IT hardware
- ... work in a hybrid or growing organization
- ... are responsible for IT costs, security or processes
- ... are looking for clear, practical information instead of buzzwords
➡️ Get started now and find out more about procurement & financing