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Setting up your workplace correctly

Furnishing the office is a complex task. The workplace has a special role to play. Well-being, ergonomics and productivity, today's workplace must meet numerous requirements. We have summarized for you what is needed to optimally equip your employees and give you simple tricks that can be used to transform the workplace into a productive environment.

What office equipment is part of a workplace?

The workplace equipment includes everything that is necessary to complete the tasks. This includes furniture, technical equipment as well as work equipment. In addition to basic equipment, which is necessary for every workplace, the specific needs can differ depending on the area of responsibility.

The standard equipment of the workplace includes:

Desk

A large desk offers enough space for all work tools and frequently used work equipment. The legal minimum dimensions are 160 centimetres in width and 80 centimetres in depth. This guarantees that all equipment and work equipment can be placed on the desk and that there is also sufficient freedom of movement.

Height-adjustable desks also contribute to ergonomics in the workplace . They offer two key advantages: 

  • On the one hand, they can be individually adapted to the respective sitting position and thus enable comfortable working at all times. 
  • They also allow you to switch between sitting and standing work, which relieves the strain on your back.

Office chair

Another must-have in the workplace is a comfortable office chair. Swivel chairs have become the standard. Due to their free movement and numerous adjustment options, professional office swivel chairs can be optimally adapted to the individual sitting position.

High-quality models allow customization in terms of

  • the height of the seat
  • the angle of inclination of the backrest 
  • the angle of the armrest. 
Lumbar support provides additional support for the back and thus promotes a relaxed sitting posture.

Computer

Whether it's spreadsheets, image editing or communication, working in the office is no longer possible without a computer in today's world. Which device is used depends very much on the area of responsibility.

For employees who work exclusively at work, a desktop computer is usually the appropriate solution. Employees who frequently work remotely or on projects, on the other hand, need portable laptops. In times of hybrid work, where more and more people regularly switch between the office and home office , a laptop also makes sense to have easy access to all the documents you need from anywhere at any time.

The same applies to the technical equipment of the devices. It doesn't have to be a high-end device for simple office work. For work in the field of graphics or the analysis of complex data, on the other hand, state-of-the-art technology is essential in order to be able to work productively.

Lighting for well-being

In addition, the appropriate lighting at the workplace is also part of the necessary basic equipment. If possible, the workplace is located by the window in order to have sufficient natural daylight. However, if this is not possible, suitable lighting is required.  Ceiling light provides sufficient basic lighting. At the workplace, the lighting can be individually adjusted by means of floor and table lamps . Floor lamps provide more cosiness through indirect light, while table lamps provide sufficient brightness at certain points.

In addition to these basic elements, there is other office furniture and technology that are more or less important depending on the field of activity. These include:

Ample storage space

Sticky notes, folders and coffee cups on the table may encourage creativity in some cases. But clutter is one thing above all else – the enemy of effective and productive work. In order to always keep things tidy and at the same time have everything you need within reach, sufficient storage space should be available.

Storage compartments on the desk to store important documents may already be sufficient. Roll containers at the desk offer additional space to store work equipment or frequently used documents. If more space is needed, filing shelves or sideboards should be available at the workplace. In this way, documents or rarely used equipment can be stowed away.

Printer & Copier

If documents often have to be printed, scanned or copied, it is advisable to have your own device directly at the workstation. In this way, regular trips to the central printer can be avoided and time saved. Multifunctional devices can perform several functions and are therefore more cost- and space-saving.

Accessories for more productivity

Peripherals help to complete numerous tasks much more comfortably and quickly. For example, data can be captured and transmitted faster with a large monitor. Keyboard and mouse support ergonomics in the workplace. A head set, which shields external noises, helps to concentrate on your work.

Privacy and sound protection

The trend towards open space promotes communication and collaboration within the company. At the same time, this also increases noise pollution compared to individual offices. Acoustic solutions such as room dividers or table partitions provide improved sound insulation in the office and help to concentrate on work. In addition, they act as privacy screens and can thus provide more privacy.

Hygiene in the workplace

The topic of hygiene in the workplace has become enormously important due to the spread of the SARS-CoV 2 virus. But even without a global pandemic, hygiene should be given the necessary attention at all times.
Optimal workplace design - Hygiene at the workplace
On the one hand, this includes organizational measures, such as
  • limiting the number of employees who are in the office at the same time, or
  • Minimum distances of 1.5 m between individual workstations, for example with the help of floor markings.

With additional equipment, hygiene can be further improved. For example, equip workplaces with disinfectant dispensers. Install table partitions to separate individual workstations and use mobile partitions between individual groups of workstations. This helps to limit the spread of aerosols.

Creating a feel-good atmosphere in the workplace

The importance of a pleasantly designed workplace is often underestimated. After all, those who feel comfortable at their workplace are usually more productive. So create a small oasis of well-being in the office as well.

For example, give your workplace an individual character with personal utensils, such as your own calendar, pictures or a self-designed pinboard. Plants on and around the workplace contribute significantly to a pleasant atmosphere. They enhance the appearance of the aircraft and at the same time help to improve air quality.

Keep things tidy

It is true that there are always voices that think that an untidy workplace promotes creativity. As a rule, however, chaos on the desk has a negative effect on productivity. In addition, a tidy work area also ensures a positive and professional impression on the boss. At the latest, if an open desk policy is practiced in the company and the workspace is not used exclusively by an employee, the space should be left tidy after work.

With a few simple tips, you can quickly create order:

  • Setting priorities: Decide what's really, really important. All utensils that you do not use daily should be removed from the desk.
  • Creating a system: Arrange work equipment and/or equipment by task. Everything you need for a task is in one area of the desk.
  • Clear out: Throw away old sticky notes and blank pens. Documents that are no longer needed or processed should be archived.
  • Avoid cable clutter: The more technical devices are in use, the more cables run through the workplace. Use cable trays and cable ducts to clear up cable clutter and keep things tidy.

Lendis supports companies in providing their employees with a productive working environment in a flexible and cost-effective manner. Do you need more information about the rental model with Lendis? Then our staff will be happy to assist you at any time by phone, e-mail or live chat.

Do you want to optimally equip your employees' workplaces? We will be happy to advise you on the choice of the right equipment!